In one’s life it may be inevitable that you have to file to change your address. Whether it be moving or opening up a business, the change address process doesn’t have to be cumbersome. In both these cases, it is very necessary to keep the personal information secure, to prevent any calamities. These are five inexpensive ways that a person or organization can use to keep their personal information secure while they are relocating:
1 Pack securely.
Ensure that any documents that you are moving with to your new location are packed in secure boxes that cannot be easily opened. Also, ensure that you indicate the contents of each box on the box itself and on another place, like on a computer. Ensure that the documents are safe before they are collected for transportation, and that there is no unauthorized access since this would be a huge breach of privacy for you and any other individuals whose documents are involved.
2 Encrypt your personal information.
When you are moving to a new location, ensure that all your personal information like passwords and transaction histories are encrypted. This will make it difficult for any strangers to access and exploit. Keep credit card information and bank access codes secure in the cloud and not physically on a computer or phone as this can be stolen or hacked. Ensure that your passwords are not easy to guess and long enough, though easy for you to remember.
3 Dispose of anything that you are not carrying.
When you are moving to a new location, you may decide to leave without carrying some items that you had, if you have replacements. In case any of those items are documents with important personal information, make sure to shred or burn those documents so that they cannot be accessed by unauthorized people. Also, if you plan to get rid of a computer or mobile phone, make sure to wipe it clean, ensuring that no information is left that identifies with you. If need be, dispose off those electronics and ensure they are completely destroyed.
4 Find secure transportation.
In the case of office change of location, ensure that the mode of transport for the confidential files is secure and can be locked. Transport private information in a separate truck to the one carrying other items like office furniture and equipment. If it is necessary, you can also look for an armored truck as those are safe from ambush. The armored truck may only for highly sensitive data. Also, ensure that you can track the movement of the vehicle carrying the files to ensure that they are delivered safely. In addition to transport, ensure that the place where the items are being delivered is safe and there is a person from your office to ensure that everything has been delivered as it was.
5 Use safe storage equipment.
Ensure that any sensitive information being transported during the move is kept in secure cabinets, or safes if they are physical data. Ensure that the cabinets have working locks and their keys are well kept and accounted for. Additionally, ensure that any electronics that may be holding confidential information are safe and that the access codes are unknown by unauthorized people.