Who doesn’t love an outdoor soiree? Outdoor events are one of the most anticipated events in the warmer months of the year. Whilst dining and socializing under the sunshine is something that we can all agree is one of the best experiences, hosting an outdoor event can prove to be somewhat challenging. Outdoor events require you to pay attention to details that you don’t normally have to when hosting an indoor event. Don’t stress though, as today we have a look at some of the top tips to prepare for an outdoor event, even if you have a small backyard. Read on to find out more!
Hire A Marquee
Marquee hire is one of the most popular options for outdoor events all over the nation. Hiring a marquee for your event is one of the best ways to ensure that the festivities needn’t come to an end should the weather prove to be less than optimal. Marquees offer your guests shade from overbearing weather conditions and can help you ensure that everyone is kept comfortable for the entire duration of your event. Marquees also offer you a blank canvas when it comes to decorating and often look amazing adorned with fairy lights, lanterns or any other decorations that you would like to feature at your outdoor party.
Consider The Ideal Venue
When it comes to hosting an outdoor event, it is so incredibly important that you consider the ideal venue for the festivities. Ensuring that the event space has the right amenities, access and features that your guests will need is key. The ideal venue will be easily accessible with both public and private transportation, have enough space to comfortably fit all your guests and feature amenities such as parking, restrooms and wheelchair access to ensure that all your guests are comfortable at all times. We recommend avoiding outdoor venues that are too close to highways or noisy main roads as they may prove to be distracting for your guests.
Shield Guests From Unwanted Visitors
One of the downsides of hosting an outdoor event is that all too often, you’ll get a visit from unwanted visitors such as flies, mosquitoes and other pests. Whilst we can’t fight nature, there are a number of ways to ensure that your guests don’t have to be subjected to a swarm of insects. Placing cans of light scent repellent around the event venue will help in deterring insects from crashing the party. Some other options include citronella candles, mosquito coils and the strategic placement of electric fans that will help blow critters away. Always remember to keep food covered with decorative plate covers if possible.
Choose Outdoor Friendly Food
Whilst indoor events are the perfect opportunity to plan for a three-course meal, outdoor events tend to be a little more informal. This is why it is important to choose outdoor-friendly food that is easy to eat and doesn’t require too much cutlery or dining ware. It is also important that you choose foods that are non-perishable in outdoor conditions. If you must have dairy products or any other perishables, it is important that you have the proper equipment and facilities to keep these food products cold throughout the entire duration of your event. The last thing you want is for someone to get ill from food poisoning – so pay attention to what you are serving and how you are serving it.
Check Up On Ordinances
Last but not least, when hosting an outdoor event, it is important that you check up on ordinances. This can include fire safety codes and city noise ordinances. Always check if noise is prohibited after certain times in order to ensure that your event isn’t rudely interrupted by the authorities. Another thing to check up on is if the venue has a limit to the number of guests allowed. Better to be safe than sorry!
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With a little pre-planning, we are sure your event will be a success. We hope that this article has given you some insight into all the things you need to pay attention to when hosting an outdoor event.
